Operations Associate, School Leadership Development

Job Title: Operations Associate Department: School Leadership Development Reports To: Assistant Superintendent – Organizational Learning Compensation: H-17 ($20.65 – $32.00) Number of Days: 12 months Security Access: Education Service Center FLSA: Non-Exempt Oklahoma Teacher’s Retirement: Optional Participation Bargaining Unit: AFT Funding Source: District Paid Last Revised Date: May 2026 Mission: Our students lead through literacy, are empowered through experience, and contribute to their community. Vision: Tulsa Public Schools honors the diversity, creativity, and passion of our students, elevating every student to be designers of their destiny. Core Values: Our core values guide how we work and interact with each other at every level of the organization. We embrace and embody these values every day: ● Equity: We know that our diversity is a community treasure, and we are committed to dismantling practices and systems that perpetuate inequalities, being actively anti -bias, anti-racist, and working toward justice and opportunity for all. ● Character: We are honest, trustworthy and have high standards of behavior. We make decisions based on what our students and community need, and we do the right thing even when it is hard. ● Excellence: We work together to give Tulsa the world- class schools it needs and deserves. We expect a lot from one another, and we support one another in achieving our shared, high expectations. ● Team: We care for one another and work together to celebrate success, learn from struggles, and work to help every team member be their best selves. ● Joy: Joy at school and at work makes us more productive, because when we create, innovate, and imagine, our motivation grows. Also, we love to have fun! Position Summary: Under the guidance of the Assistant Superintendent of Organizational Learning, the Operations Associate manages the office of the Assistant Superintendent of Organizational Learning and supports the coordination of organization -wide logistics and related communications for various strategic initiatives. The Operations As sociate executes operational tasks and adeptly addresses sensitive cases as assigned by the Assistant Superintendent of Organizational Learning, and develops detailed presentations, materials, and other reports for a wide variety of internal and external audiences . Key Functions: ● Manages the office of the Assistant Superintendent of Organizational Learning, including calendar and correspondence ● Coordinates logistics and communications for strategic initiatives ● Processes requisitions and coordinates meeting agendas and logistics through Munis ● Performs research and analysis to support decision- making ● Develops materials, reports, and presentations for internal and external audiences ● Support projects and initiatives for the Deputy Superintendent Minimum Qualifications: Education: ● Bachelor’s degree in the liberal arts, business administration, or related field, or equivalent work experience in lieu of education Experience: ● Three (3) years of working on project teams and/or managing projects or initiatives involving a variety of stakeholders, preferably in a fast -paced environment Licenses and Certifications: ● None Knowledge, Skills, and Abilities: ● Proficient in Microsoft Office Suite and Google Office Suite ● Bilingual in Spanish preferred ● Leverages strong organizational and time management skills, including keen attention to detail, proactive problem -solving, and the ability to adhere to strict timelines ● Excellent multi -tasking skills and ability to manage multiple projects and work -streams happening concurrently ● Ability to effectively communicate both verbally and in writing, creating public presentations ● Ability to learn quickly and work in a fast -paced environment ● Effectively engages with multiple constituencies ● Ability to work proactively, anticipating the needs of colleagues and assessing potential risks – i.e., the ability to identify problems and anticipate potential problems ● Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems, including the ability to apply general rules to specific problems to produce answers that make sense ● Must be a self -starter, taking the initiative to develop self while seeking feedback for continuous growth and improvement ● Ability to cultivate trusting, respectful, professional relationships with team members across the organization ● Ability to provide high levels of customer service to meet varying team and individual needs ● Embody core values and show initiative to support organizational priorities ● Ability to oscillate between independent and collaborative work with ease ● Ability to manage both up and down and create buy -in from people with diverse backgrounds and perspectives for new ideas and approaches Responsibilities and Essential Functions: The following duties are representative of performance expectations. A reasonable accommodation may be provided to enable a qualified individual with a disability to perform essential functions. ● Provides administrative and operational support to the Assistant Superintendent of Organizational Learning and other team members as necessary, including managing the Assistant Superintendent’s calendar and correspondence while ensuring preparedness for events and meetings, processing requisitions for travel, supplies, and equipment through the efficient usage of the Munis system, and coordinating agenda and logistics for team and executive cabinet meetings ● Performs research and analysis that supports decision- making ● Employs project management techniques to develop and maintain project schedules ● Develops high- quality materials, reports, and presentations for a range of internal and external audiences ● Attends various meetings to communicate information, advice, and recommendations, and makes presentations created to present technical proposals, plans, and documentation ● Performs other tasks, duties, or services consistent with this position as assigned Customer Contacts: ● Internal: TPS District Employees ● External : Community members, partnered vendors, local and state agencies : Supervisory Responsibility: ● This role does not directly supervise any individuals Working and Physical Conditions: The physical demands and work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this position. Exposure to the following conditions may range from rare to frequent based on circumstances and factors that may not be predictable.  ● Physical requirements consistent with an office setting ● Occasional to frequent travel to district and non- district sites ● Prolonged periods of sitting and computer/screen use for scheduling, research, analysis, and developing materials ● Frequent communication, including presenting to internal and external audiences ● Periodic standing and moving about during events and meetings Tulsa Public Schools is committed to building a diverse and inclusive team of individuals who contribute to the district's mission with their talents, skills, and energy. Tulsa Public Schools is an equal opportunity employer and does not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, gender expression, gender identity, pregnancy , disability, genetic information, veteran status, marital status, age , or any other classification protected by applicable law. Tulsa Public Schools also provides reasonable accommodation to qualified applicants and employees with disabilities. If you need accommodation during the application process, please contact the district's ADA Coordinator at ada@tulsaschools.org. You can al so direct your request for accommodation in writing via mail to the Tulsa Public Schools Education Service Center, Attn: ADA Coordinator, 3027 S. New Haven Ave., Tulsa, OK 74114- 6131.