Talent Management Specialist

Job Title: Talent Specialist Reports to : Talent Acquisition Manager Department : Talent Management Compensation : H-12 ($16. 78 – $22.46) Overtime Status : Non -Exempt / Hourly Security Access: Education Service Center Last Revised Date : July 9, 2024 Oklahoma Teacher’s Retirement: Optional Participation Bargaining Unit: NA Funding Source: District Paid Mission: Our students lead through literacy, are empowered through experience, and contribute to their community. Vision: Tulsa Public Schools honors the diversity, creativity, and passion of our students, elevating every student to be designers of their destiny. Core Values: Our core values guide how we work and interact with each other at every level of the organization. We embrace and embody these values every day: • Equity: We know that our diversity is a community treasure, and we are committed to dismantling practices and systems that perpetuate inequalities, being actively anti -bias, anti-racist, and working toward justice and opportunity for all. • Character: We are honest, trustworthy and have high standards of behavior. We make decisions based on what our students and community need, and we do the right thing even when it is hard. • Excellence: We work together to give Tulsa the world -class schools it needs and deserves. We expect a lot of one another, and we support one another in achieving our shared, high expectations. • Team: We care for one another and work together to celebrate success, learn from struggles, and work to help every team member be their best selves. • Joy: Joy at school and at work makes us more productive, because when we create, innovate, and imagine, our motivation grows. Also, we love to have fun! Position Summary : Provides timely, accurate, and customer -friendly administration of personnel matters related to employment processes for select employee groups. Ensures personnel files are maintained current and complete to provide timely and accurate information to authorized internal and external customers. Works collaboratively with Talent Management and other district offices to ensure an exceptional customer experience throughout the employment life cycle. Minimum Qualifications : Education : • High school diploma or equivalent • College credit or degree preferred Experience : • Two (2) year’s administrative or clerical experience • Human Resources or Principal Secretarial experience preferred • Customer service experience required Specialized Knowledge, Licenses, Etc. : • Proficient in Microsoft Office Suite and Google Office Suite • Experience with applicant tracking, finance, HRIS, and/or CRM software strongly preferred • Bilingual in Spanish preferred Responsibilities and Essential Functions: The following duties are representative of performance expectations. • Manage s the various phases of the personnel hiring process for prospective employees which may include but is not limited to candidate selection, background and eligibility verification , new -hire documentation, orientation, HRIS data management, salary computation and employment contract preparation • Ensure s active and inactive personnel files for employee groups are organized, accurate, up -to-date, and in compliance with applicable law and regulations • Provide s timely, accurate, and customer -friendly administration of processes relating to transfers , demotions, promotions, leaves of absence, disciplinary issues, other employment related processes, and processing association membership set up and withdrawal information, as well as responses to inquiries regarding such processes • Work s cooperatively and effectively with peers Talent Management and other district offices for the benefit of internal and external customers • Assist s TM peers with reporting and record keeping requirements as needed, as well as other customer service needs as may be necessary from time to time • Ensure s timely tracking of preparation, dissemination, and completion of all annual personnel performance evaluations • Ensure s that onboarding experience for new employees is efficient and friendly • Ensure s that all new hires complete employment requirements in a timely manner • Promote s the overall effectiveness of the organization by performing tasks and sharing responsibilities with other members of the department/division during peak periods or when there is an overload of duties and fills in when an individual is away from the workstation • Perform s other tasks, duties, or services consistent with this position as assigned Skills and Abilities Required : The following characteristics and physical skills are important for the successful performance of assigned duties. • Ability to work professionally and collaboratively in a fast -paced work environment • Flexibility and willingness to adapt to ever -changing customer needs • Strong organization and time management skills • Comfort with technology and eagerness to improve processes and customer service through technology • Exemplary customer service and problem -solving skills • Dependable, punctual attendance and completion of assigned projects and responsibilities • Strong interpersonal skills with the ability to work with people at all levels of an organization • Solid judgement and ability to resolve conflicts effectively • Process -oriented but flexible and adaptable to department and organization needs • Willingness to cross train and learn other functions as needed • Applies creative solutions resulting in internal and external customer satisfaction, demonstrates initiative and is accountable for own actions and decisions • Ability to oscillate between independent and collaborative work with ease • Effective oral and written communication skills • Ability to exercise discretion and appropriate judgment in answering questions and releasing information and an ability to maintain confidentiality Customer Contacts: • Internal: TPS District Employees • External: Potential employees, community members, partnered vendors, local and state agencies, Union representatives Supervisory Responsibilities: • This role does not directly supervise any individuals Working Conditions: Exposure to the following situations may range from rare to frequent based on circumstances and factors that may not be predictable. • Physical requirements consistent with an office setting Tulsa Public Schools is committed to building a diverse and inclusive team of individuals who contribute to the district's mission with their talents, skills, and energy. Tulsa Public Schools is an equal opportunity employer and does not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation , gender expression, gender identity, pregnancy, disability, genetic information, veteran status , marital status, age, or any other classification protected by applicable law. Tulsa Public Schools also provides reasonable accommodations to qualified applicants and employees with disabilities. If you need an accommodation during the application process, please contact the district’s talent management department at 918 -746-6310 or the district's human rights and title IX coordinator at 918 -746-6985 . You can also direct your request for accommodation in writing to the Tulsa Public Schools Education Service Center, Attn: Talent Management, 3027 S. New Haven Ave., Tulsa, OK 74114 -6131.